SOP-0024
DraftIn reviewApprovedEffective
Controlled lifecycle
Every SOP follows the same rules.
- Auto IDs like SOP-0024
- 9 states, always clear
- Draft edits never touch live copies
- Staff see only approved versions
Document Management System for Indian businesses
You already own a document management system. Sahab DMS switches it on.
If your team uses Outlook and Teams, you already pay for the storage and security a DMS needs. Sahab DMS adds approvals, e-signatures and an audit trail. Pay once.
Already using these?You're most of the way there.
Book a free DMS demo
Your one-time price and a live demo within 4 working hours.
Thanks, we have your enquiry.
A Sahab DMS specialist will call you shortly with your price and a demo slot. Need it sooner? Call +91 88828 32168.
Pay once, no monthly fees
No migration needed
Files stay in your company account
Built for ISO 9001 audits
From COMM-IT, the Microsoft partner for teams at
PepsiCo · Canon · Honeywell · Brookfield · Genpact · SABIC · AXA
The problem
Files scattered.
Files scattered.
Control lost.
Important documents live in email, drives and chat apps, so nobody can track, secure or trust the latest version.
Multiple versions
No approval record
Manual sign-offs
Monthly DMS fees
Project Plan.docx
Plan (Final).docx
Budget.xlsx
Report.pdf
Specs.docx
Documents
Policies
Contracts
Compliance
Finance
HR
Why Sahab DMS costs less than other DMS software
Other DMS software charges you again for things Microsoft 365 already gives you.
You already have
Microsoft 365
- Secure file storage
- Staff logins and security
- Word, Excel, Outlook, Teams
Sahab DMS adds
Document control
- Approvals and e-signatures
- Version control
- Audit trail
You get
A complete DMS
Without paying twice for storage or users.
One-time feeFeatureOther DMS softwareSahab DMS
Where files liveLocked in the vendor's cloudYour Microsoft 365. You stay in control.
Apps staff useAnother system to learnWorks in Word, Excel, Outlook and Teams.
E-signaturesPaid add-on per envelopeIncluded. No extra cost.
Getting startedLong setup and data migrationOne department first. No migration.
Draft to approved. Every step enforced.
Nothing skipped, nothing silently deleted.
-
Step 01
Draft
Numbered from the start.
-
Step 02
Review
Right people, right order.
-
Step 03
Approve & e-sign
No one approves their own.
-
Step 04
Effective
Live for staff, with reminders.
9 states
DraftIn reviewApprovedEffectiveUnder revisionObsoleteExpiredUncontrolledDiscarded
Product tour
See the real product
Pick a feature. Every screen is Sahab DMS running inside Microsoft 365.
Search documents, people, audit…⌘KMT
Good evening, Mohammad
Saturday 26 September · 100% of controlled documents are current — 3 pending your sign-off, 0 reviews due soon.
100%current
Compliance posture3 of 3 effective documents are within their review date.
3Effective
0Reviews due (60d)
0Expiring (60d)
Pending my approval3Awaiting review / sign-off
Overdue reviews0All caught up
Expiring soon0Within 60 days
My drafts1In progress
Due to become effective0Nothing pending
Documents by status15 total
Effective3In review10Draft1Uncontrolled1
By departmentmulti-tagged
Search documents, people, audit…⌘KMT
Document register
NewAll documents15My documents2Due for review0Effective3My drafts0Expiring0
StatusAll statuses15
TitleStatusTypeClassOwnerUpdated
PowerPoint Presentation for the BoardHuman ResourcesITHRUncontrolledPolicy
Presentation Key PointersHuman ResourcesOperationsIn reviewManual
Information Security ScreenshotInformation SecurityIn reviewSOP
HR Analytics Performance ReviewsHuman ResourcesIn reviewManual
IT ProcedureInformation SecurityITDraftSOP
IT ProceduresInformation SecurityIn reviewSOP
Presentation DocumentOperationsEffectiveManual
Search documents, people, audit…⌘KMT
Good evening, Mohammad
Saturday 26 September · 100% of controlled documents are current — 3 pending your sign-off, 0 reviews due soon.
100%current
Compliance posture3 of 3 effective documents are within their review date.
3Effective
0Reviews due (60d)
0Expiring (60d)
Pending my approval3Awaiting review / sign-off
Overdue reviews0All caught up
Expiring soon0Within 60 days
My drafts1In progress
Due to become effective0Nothing pending
Documents by status15 total
Effective3In review10Draft1Uncontrolled1
By departmentmulti-tagged
New document
Controlled documentGoes through review & approval before it becomes effective.
CancelCreate draft
Search documents, people, audit…⌘KMT
Approvals
3 tasks awaiting your decision · 0 documents you sent in flight
Awaiting you31 due today
Due this week2Next 7 days
You requested0In routing
Completed by you3Signed off
My queue3I requested0Completed3
ApproveMAN-0002Presentation Document
ApproveMAN-0001HR Analytics Performance Reviews
ApproveSOP-0003Information Security Procedure
Search documents, people, audit…⌘KMT
Approvals › MAN-0002 · Presentation Document
Review & sign In reviewInternalv0.1
DownloadApproval routing0 of 1 complete
MTApproveMohammad TahirYour turn
Your decisionReason / meaning of signingI authorise this document for release ▾
Your signatureDrawTypeUpload
Your signature is bound to the SHA-256 hash of this version and written to the audit trail.
Approve & signReject & return
Search documents, people, audit…⌘KMT
Audit trail
Every action on every controlled document — newest first.
Every entry is system-stamped, and entries linked to a version carry its content hash.
7 Sep 2026
RTRavi ThapliyalDiscardedSOP-0020Draft discarded by author — file renamed to SOP-0020.docx
6 Sep 2026
RTRavi ThapliyalLegal holdSOP-0023Legal hold released after verification of finding #12
SYShiva YadavSignedMAN-0001Approved and signed · SHA-256 recorded
PBPradum BhatnagarViewedPOL-0007Viewed effective copy
Search documents, people, audit…⌘KMT
Good evening, Mohammad
Saturday 26 September · 100% of controlled documents are current — 3 pending your sign-off, 0 reviews due soon.
100%current
Compliance posture3 of 3 effective documents are within their review date.
3Effective
0Reviews due (60d)
0Expiring (60d)
Pending my approval3Awaiting review / sign-off
Overdue reviews0All caught up
Expiring soon0Within 60 days
My drafts1In progress
Due to become effective0Nothing pending
Documents by status15 total
Effective3In review10Draft1Uncontrolled1
By departmentmulti-tagged
Ask SahabGrounded in your documentsNew chat
How many policies are effective?2 effective Policies.Open register
Which SOPs are due for review this month?None. All 3 effective SOPs are within their review date.
Ask about your documents…
Everything your auditor asks for.
Out of the box.
Six controls, built on the Microsoft 365 you already trust.
- Reviewer 1
- Reviewer 2
- Final approval
Approvals & e-sign
Routing set by policy, not by people.
- Reviewers in order or in parallel
- Authors can't approve their own
- E-sign inside Microsoft 365
- Signatures sealed with SHA-256
LibrariesHRFinanceQuality
- Reader
- Author
- Approver
- QA Admin
Access by library
Each team sees only its own library.
- 5 roles, reader to QA admin
- A library per department
- Files never leave Microsoft 365
- Nothing sent to outside AI
Metadata & search
Find any document in seconds.
- Typed details per document
- Search by type, owner or date
- 4 labels, Public to Restricted
- Alerts before reviews are due
- Viewed
- Edited
- E-signed
Audit trail
Every action, on record.
- Time-stamp on every action
- Filter by user, action or date
- Content hash on each version
- Export to CSV in one click
Legal hold
Records & legal hold
Sahab DMS never deletes a file.
- Legal hold freezes a document
- Disposal needs QA admin approval
- Discard is a status, not a delete
- Removing Sahab DMS keeps every file
The smarter way to buy a DMS
Stop renting.
Stop renting.
Start owning.
All features. All users. One-time fee.
Runs on your Microsoft 365.
Other DMS
- Monthly fees
- Per-user cost
- Extra charges
- Yearly renewals
Sahab DMS
Runs onMicrosoft 365
- One-time fee
- All users included
- All features included
- No renewals
Quick answers
Questions buyers ask before they switch.
Clear answers on price, Microsoft 365, setup and ownership.
Still deciding? Call +91 88828 32168
How much does Sahab DMS cost?
One fixed fee, based on your setup: departments, document types and approval steps. It is never charged per user. You get your exact price within 4 working hours.
Is it really one-time? What else will we pay?
Yes, you pay once. If you already have Microsoft 365, there are no extra Microsoft licences to buy. If you later want changes to your setup, we quote them as a separate change request.
Do we need Microsoft 365?
Most companies already have it through Outlook or Teams. If you don't, COMM-IT is a Microsoft Solutions Partner and will set it up for you affordably.
How hard is it to get started?
No big migration. Start with one department and bring older documents in later, or not at all. Staff sign in with the Microsoft login they already use.
Is our data safe?
Your files, signatures and audit trail never leave your Microsoft 365. There is no COMM-IT server in between, and nothing is sent to an outside AI service.
Will it help us pass ISO audits?
Yes. Sahab DMS follows ISO 9001 document control: only approved versions reach staff, every approval is signed and every action is logged. It supports your audit; it is not a certification.
What happens if we stop using Sahab DMS?
Your documents, audit history and signature records stay in your Microsoft 365, untouched. Sahab DMS never deletes files, and we give you a written exit plan with the proposal.
See your own DMS switched on in a 20-minute demo
Three quick details. Your one-time price and a demo slot within 4 working hours.
+91 88828 32168Request a quote
Takes under a minute. No obligation.
Thanks, we have your enquiry.
A Sahab DMS specialist will call you shortly with your price and a demo slot. Need it sooner? Call +91 88828 32168.
· One-time price, no per-user fees